1. Mention the parts of business
letter! Explain them shortly!
- The Heading (The Retern Address) or Letterhead - Companies usually use printed paper where heading or letterhead is specially designed at the top of the sheet. It bears all the necessary information about the organisation’s identity.
- Date - Date of writing. The month should be fully spelled out and the year written with all four digits October 12, 2005 (12 October 2005 - UK style). The date is aligned with the return address. The number of the date is pronounced as an ordinal figure, though the endings st, nd, rd, th, are often omitted in writing. The article before the number of the day is pronounced but not written. In the body of the letter, however, the article is written when the name of the month is not mentioned with the day.
- The Inside Address is always on the left margin. If an 8 1/2" x 11" paper is folded in thirds to fit in a standard 9" business envelope, the inside address can appear through the window in the envelope.
- The Greeting - Also called the salutation. The type of salutation depends on your relationship with the recipient. It normally begins with the word "Dear" and always includes the person's last name. Use every resource possible to address your letter to an actual person. If you do not know the name or the sex of of your reciever address it to Dear Madam/Sir (or Dear Sales Manager or Dear Human Resources Director). As a general rule the greeting in a business letter ends in a colon (US style). It is also acceptable to use a comma (UK style).
- The Subject Line (optional) - Its inclusion can help the recipient in dealing successfully with the aims of your letter. Normally the subject sentence is preceded with the word Subject: or Re: Subject line may be emphasized by underlining, using bold font, or all captial letters. It is usually placed one line below the greeting but alternatively can be located directly after the "inside address," before the "greeting."
- The Body Paragraphs - The body is where you explain why you’re writing. It’s the main part of the business letter. Make sure the receiver knows who you are and why you are writing but try to avoid starting with "I". Use a new paragraph when you wish to introduce a new idea or element into your letter. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs.
- The Complimentary Close - This short, polite closing ends always with a comma. It is either at the left margin or its left edge is in the center, depending on the Business Letter Style that you use. It begins at the same column the heading does. The traditional rule of etiquette in Britain is that a formal letter starting "Dear Sir or Madam" must end "Yours faithfully", while a letter starting "Dear " must end "Yours sincerely". (Note: the second word of the closing is NOT capitalized)
- Signature and Writer’s identification - The signature is the last part of the letter. You should sign your first and last names. The signature line may include a second line for a title, if appropriate. The signature should start directly above the first letter of the signature line in the space between the close and the signature line. Use blue or black ink.
- Initials, Enclosures, Copies - Initials are to be included if someone other than the writer types the letter. If you include other material in the letter, put 'Enclosure', 'Enc.', or ' Encs. ', as appropriate, two lines below the last entry. cc means a copy or copies are sent to someone else.
2. Mention the style of a business
letter! Explain them shortly!
a. Full block style
Writing on full block style:
business letter usually located on flattened left as letter head, date, inside
address, subject, salutation, body of letter, complementary a close, signature
or as a whole of format letter being in a position flattened left.
b. Block Style
When he was writing a business
letter, for example, a letter a request for work you must pay attention to the
format or style of letters and a typeface ( font ) used. The format of a
business letter most frequently used is the block style. Applying this format
all parts of a letter written flattened left with spaces between lines single /
of a sentence and spaced duple inter-intercity alinea or paragraphs. The image
on the latter part of this article is an example of a business letter with the
format of the block.
c. Semi-block style
Semi-blok fromat: in a format
this text parallel left and all paragraphs in the letter is indented. Format
shape on this letter on letter head, date, complementary a close, and signature
being in a position flattened right. In the layout uneven right, but can
dibilangg flattened middle. Other parts on a letter as inside address, subject,
salutation, body of letter, and enclosure if terdapatnya attachment
letter,Being flattened on the left.
d. Idented
Style
Writing the address on the letter is
not flat or shaped like a staircase, and each new paragraph entered into.
e. Hanging Idented Style
Each paragraph is written left
aligned, while the next line to get inside.
3. What
kinds of information that you can get from inquiry letter?
Information
gleaned from the letter of inquiry that is information about a company, such as
products or services offered, a job, or even other business information.
4.
Complete the sentences in this letter. Use the word below!
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Mikail
Peter
Jl
Malaka I
Jakarta
15670
Tel:
207 856 1199
E-mail:
mpeters@yahoo.com
March
1, 2012
Human
(a) resource Director
Kauffman
Equipment, Inc.
Shangrilla
112
Jakarta
Dear
Sir/ Madam:
With
reference to your advertisement (b) in Today’s issues of Kompas, I would
like to (c) apply for the (d) position of an Administration staff
in your firm. I herewith take the liberty of tendering my application as
a candidate for the post you offered.
I
am eighteen years old and have (e) graduated from senior High School. I
have fair knowledge of office administration and I can speak English as well. I
also used to take computer course so that I can use computer with accuracy and
speed.
For
you further information, I (f) enclose a copy of my certificate, (g)
curriculum vitae, and a recent photograph.
I
would be very grateful if you could give me an opportunity of an (h)
interview. I look (i) forward to having your (j) response .
Yours
faithfully,
Mpeter
Mikail
Peter
